TRAVEL
As we receive your contact information, we will forward it to our travel agent, who will contact you directly to make your flight arrangements. Because we wish to book all flights at least 30 days in advance, we ask that you reply to this message as soon as possible. If you plan an extended vacation around the upcoming holidays, you might provide an alternative phone number where the travel agent can reach you. Washington-Reagan National Airport is the closest airport to the meeting site. However, it is sometimes more cost effective to fly into BWI or Dulles and take a shuttle bus down to Alexandria. Our travel agent will arrange for the lowest domestic coach class airfare with the fewest number of stops (and direct flights, whenever possible), however, we cannot guarantee you a non-stop flight, a flight on your preferred air carrier, or that you will not have to take a shuttle from either BWI or Dulles.

HOTEL
A block of rooms has been reserved at the Crystal City Hilton Hotel, Arlington, VA for participants whose attendance is being funded by AGI’s grant. You do not need to contact the hotel to make a reservation - your name and any special requirements that you have noted will be provided to the Hilton. If you do not intend to stay at the hotel, please let us know. The Hilton provides shuttle service from/to National Airport. 

Check on the status of your hotel reservation for the conference.  

EXPENSES COVERED BY THE GRANT
Coach class airfare round-trip airfare booked by the AGI travel agent (see FAQ for details), meals provided at the conference, room and room tax, and airport parking.