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TRAVEL
As we receive your contact information,
we will forward it to our travel agent, who will contact you directly to
make your flight arrangements. Because we wish to book all flights at least
30 days in advance, we ask that you reply to this message as soon as possible.
If you plan an extended vacation around the upcoming holidays, you might
provide an alternative phone number where the travel agent can reach you.
Washington-Reagan National Airport is the closest airport to the meeting
site. However, it is sometimes more cost effective to fly into BWI or Dulles
and take a shuttle bus down to Alexandria. Our travel agent will arrange
for the lowest domestic coach class airfare with the fewest number of stops
(and direct flights, whenever possible), however, we cannot guarantee you
a non-stop flight, a flight on your preferred air carrier, or that you
will not have to take a shuttle from either BWI or Dulles.
HOTEL
A block of rooms has been reserved at
the Crystal City Hilton Hotel, Arlington, VA for participants whose attendance
is being funded by AGI’s grant. You do not need to contact the hotel to
make a reservation - your name and any special requirements that you have
noted will be provided to the Hilton. If you do not intend to stay at the
hotel, please let us know. The Hilton provides shuttle service from/to
National Airport.
Check on the status of your hotel
reservation for the conference.
EXPENSES COVERED BY THE GRANT
Coach class airfare round-trip airfare
booked by the AGI travel agent (see FAQ for details), meals provided at
the conference, room and room tax, and airport parking.
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