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FEBRUARY 2003 MINUTES

TUCSON, ARIZONA:  February 13, 2003

Directors Meeting, 2:00 pm

President Kampf called the meeting to order at 2:00 p.m. The following board members were present: T. Kampf, G. Harlow, J. DeMouthe, A. Dometrovic, D. Belakovskii, C. Francis, S. Eriksson, M. Mauthner, M. Wise, V. Lueth. Jack Murphy and Liz Bischoff were also in attendance to give a presentation to the board.

Minutes: Minutes of the last meeting in Denver are posted on the SMMP website.

Treasurers  Report: Anna Domitrovic, Treasurer, submitted a written financial report to the Board. A motion to accept the financial report as presented was passed. Anna noted the low returns on our money market account and asked the board if we should look for a better investment situation. The members agreed that the treasurer should be free to look into other options. Annual outlays from the budget only add up to approximately $200.00 per year. These include affiliation payments to AGI and the National Science Collections Alliance. Other affiliations suggested included SPHNC (Society for the Preservation of Natural History Collections) and AAM (American Association of Museums).

Special Presentation by Jack Murphy & Liz Bischoff: Jack Murphy distributed a letter to the society and announced an IMLS grant proposal being forwarded by the Denver Museum of Nature and Science. The proposal was shared with the board for advice and potential participation. The proposal is titled Colorado Minerals on the Web. Liz Bishoff discussed many aspects of the grant proposal and the need to link out to partner institutions. To accomplish the goals of the proposal, the museum needs to identify core elements that result in consistent formats for the metadata (a NSF requirement). SMMP was asked for practical help by supplying catalog and image information on Colorado specimens that exist in members institutions. A request to the membership will be made at the general meeting.

Membership: Anna Domitrovic will provide a roster of members with recent updates and applications at the general meeting.

AGI Report: Susan Eriksson reported on the latest AGI sponsored events she attended. She noted the need to advertise more about museum opportunities in the AGI careers update. She also stressed the need to have more interactions with our affiliated organizations. The SMMP still does not have members on the environmental and advocacy committees of AGI. She suggested we establish an AGI liason to promote the exchange of information between the organizations.

Elections: Five nominees will be needed for board this year. The three-year terms of Mike Wise, Virgil Lueth, and Anna Domitrovic are expiring. Two other resignations require the election of one a 2 year term (Carl Francis) and one more to fulfill a 1 year term (Paula Wilson). An election will be held during the general meeting to fill the positions vacated.

Program: The need for a prompt general meeting was mentioned since the program needed to start at 4:00 p.m.

Committee Reports: The need for specific committee reports has been diminished with the utilization of the SMMP website. Collections, computer, and stolen specimen reports are constantly updated on the site and biannual reports are no longer necessary. Committee chairs will continue to send updates for the website.

Education: Jean DeMouthe reported on the educational case on display and on the upcoming program at 4:00 p.m. She asked the board for ideas and suggestions for the Denver show.

SMMP Europe: Members of SMMP Europe are experiencing problems in paying their dues due to exchange difficulties. The board discussed different methods for paying dues and to allow lenience in payments in light of these difficulties.

 President Kampf adjourned the meeting at 2:45.

General Meeting, 3:00 pm

President Kampf called the meeting to order at 3:00 p.m. Forty-two members signed the roll.

Minutes: Minutes of the last meeting in Denver were approved as posted on the SMMP website.

Treasurers  Report: Anna Domitrovic, Treasurer, reported the society held balances of $3,500.95 in the checking account and 5,565.11 in the money market account. She noted the money market interest decreased from 0.81% to 0.54%. A written report was made available to the membership.

Membership: Anna Domitrovic reported the latest roster is posted on the website. Address corrections to the roster should be made on the written copy available at the meeting. Membership forms are also available and dues can be paid at the meeting.  She noted that international memberships are increasing and constitute approximately 25% of the SMMP members.

Affiliations: The society is formally affiliated with the National Science Collections Alliance and the American Geological Institute. Susan Eriksson reported on two AGI meetings (Member Society Education Forums) she attended as representative for SMMP. Susan reported on the need to bolster K-12 education in earth science both to increase diversity and career opportunities in the earth sciences. Museum positions are conspicuously absent from career surveys. She reported on the need for an AGI liason to serve as an information conduit.

Committee Reports: The need for specific committee reports has been diminished with the utilization of the SMMP website. Only the education committee will provide formal reports at biannual meetings, unless late-breaking events require announcements at the meetings.

Education: Jean DeMouthe reported on the educational case on display on the main floor of mineral fakes and thanked all participants. She asked for suggestions for the Denver show (theme- Gilman, CO). Gem fakes were one suggestion.  Todays program consists of two presentations. Bryan Lees will speak on Mineral Repair and Restoration followed by Anthony Kampf on Recognizing Mineral Fakes.

Stolen Specimens: Stolen specimens are now reported to the membership by email and posting information on the website. Some questions about what should be posted were presented. Questions mainly concerned the posting of institutional vs. private collection thefts.

Special Presentation by Jack Murphy: Jack Murphy distributed a letter to the society and announced an IMLS grant proposal being forwarded by the Denver Museum of Nature and Science. The grant is intended to expand the interpretation of the specimens in the DMNS including the addition of mining, science, and technological data. It is a part of the Colorado Digitization Project and he asked to establish collaborations with other museums. These collaborations will include the sharing of resources, links, and documentation.

TGMS: Peter Megaw, representing the Tucson Gem and Mineral Society first welcomed and thanked the SMMP and members for participating in this years show. He made a number of requests of the society:

  1. Are we aware of any museums that are not invited and would like to participate?
  2. Next year is the 50th anniversary of the show and to bring gold. There will be significant security improvements and shipping issues will be addressed.
  3. Suggested that SMMP present a fake gold display for the education case.

Elections: Five directors will be added to the board this year. The three-year terms of Mike Wise, Virgil Lueth, and Anna Domitrovic are expiring. Two other resignations require the election of one a 2 year term (Carl Francis) and one more to fulfill a 1 year term (Paula Wilson). The term lengths will be filled based on number of votes. The nominees receiving the most votes will serve 3-year terms, the least for 1-year. The following were nominated: A. Domitrovic, T. Huizing, M. Pearce, M. Wise, V. Lueth, P. Bartos. A motion to close nominations was made by G. Harlow and seconded by C. Francis. The motion passed. The results of the election are as follows:

3-year terms: A. Domitrovic, M. Wise, V. Lueth;  2-year term: T. Huizing;  1-year term: P. Bartos.

Schedule for the Next Annual Meeting: A survey of the membership in attendance preferred the Thursday meeting time.

President Kampf adjourned the meeting at 3:50 and called a special session of the Board of Directors.

Special Session of the Board of Directors: Following the general meeting, a special session of the directors was held to elect officers.  The new officers:  Virgil  Lueth president, Terry Huizing vice president, Anna Domitrovic treasurer, Jean DeMouthe secretary, Tony Kampf past president.


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